I need a secure virtual data room, can I use a network drive instead?

Describe the image: community drive, QQ mailbox, or Yahoo and google Docs are free to file distribution equipment. Why should I use a paid dataroom? When you use network media to spread confidential documents, it is important to understand the features of different media. Simply put, different revealing tools have a different focus, rather than everyone is suitable for transferring important papers. Among them, the is more suitable for sharing important documents, confidential documents, and confidential materials. The leader of the local company, naturally , you do not want important company documents to leak. Among the many file-sharing equipment, a secure virtual data room is always better than some other tools for the following reasons:

Security

A data room providers is more secure, so this solution is the mass for large banks and even government agencies. The most important function of a data room providers will be security, and secondly, it is easy to employ. For both parties to the transaction, the safety and confidentiality of information are very significant.

Using the VDR, the administrator can remotely control user permissions. After the project is sealed, the administrator can remove the person from the project, and can also slightly lock the downloaded file by changing the permission settings. In addition to these basic security measures, a few provide attributes such as adding watermarks. Administrators can also add a watermark to a file or even restrict printing.

Service

From the file manager to project updates, a digital help room can offer users to provide complete, personalized management services, a further file-sharing tool is difficult to do that. A professional learn more will provide every client with at least one project planner who will help you create and manage an entire online data room. These transaction coordinators are usually experienced and available 24 hours a day, plus users can contact them at any time.

End function

A due diligence data room has more complete functions, communication among users is more convenient and more quickly and transactions are smoother. Contrary to other file-sharing services, the digital help room provides a more user-friendly rights management function. After building a project, administrators can open diverse permissions for different users. Users can be added or removed with one particular click, permission changes can be in line with the entire project or one of the folders or even on one file. Some of the more complete possibly provide more systematic control, for example , whether users can copy, publications, or even restrict screen printing or even add a personalized watermark.

Other data room advantages

Even if the user downloads the file to his computer, these kinds of restrictions still exist. As a simple instance, user A saves the file on his computer, and when the project is completed, the user is deleted through the project by the administrator. From now on, all of files uploaded to A will be locked.

Some have a question and answer perform. Here, buyers and sellers can ask questions straight and answer them. Besides, managers can classify questions and answer several questions, answering questions, contain links or attach other documents as supporting materials when answering questions. After the project is completed, the administrator can export all the problem and answer records to an Exceed spreadsheet.

The due diligence virtual data room also has an email alert feature. If you upload a new file, all consumers will receive a reminder email. If you are involved that too many reminder emails might annoy users, you can also set up a typical email every day or week to be able to remind users that the project is updated.

Project information allow administrators to view data utilization in a project at any time: who down loaded which file, etc . Thus, software program as a web drive, a QQ mailbox, or Google Drive tend to be more suitable for people to share public information or perhaps less important information. For a company, a new secure data room is more secure and trusted.

When managing cash, regardless of direct investment funds, investment capital or hedge funds, the ability to take care of funds independently determines their result. The use of a secure data room allows companies to deliver transparent demand while maintaining control over info. Blocking important information and restricting end user access (including downloading, printing, and so forth ).